PH1. WINDOWS DESKTOP the screen you see when you first logon to your computer that displays the “Start Button”, “Taskbar”, “Microsoft Office Shortcut Bar” and other “Desktop Icons”.
2. SHORTCUT ICON an icon with a BLACK ARROW on its bottom left corner. These icons are not “the folder” or “the document” but enable you to get to your destination with one double-click. If you delete a shortcut, you do not affect the original document/folder/program.
- To create a Shortcut:
1. Right click, hold and drag a CLOSED folder or document to the shortcut location (e.g. desktop)
2. Release the mouse button and Left click “Create Shortcut(s) Here” from the drop down menu.
3.WINDOWS EXPLORER displays everything on your computer in hierarchical/filing manner. Tip: In Windows 2000, when exploring folders in any way, users can click the Folders button in the Standard Toolbar to display or hide the Folders panel on the left. If you cannot see your Folders button, then click View/Toolbars/Standard. In Windows NT, to see the Folders panel, Explorer must be entered using one of the methods below.) Different Methods to access Windows Explorer: a.Left click or double click the icon that has a picture of a folder with a magnifying glass over it, OR b.Right click on the Start button or a Folder on your desktop and left click Explore.
4.DRIVES/DISKS computer storage devices for programs and information (e.g. documents etc.)
C drive - your local computer’s hard disk space (the computer you are working on at that moment) A drive – slot/device on PC in which you insert a 3 ½ inch floppy disk on which to save information
D or E drive – CD ROM disk (Most current AOC PCs have Read Only CDs ROMS. Newer PCs will have CD ROMs with read and save capabilities and no A/floppy drive.)
G drive – your office’s COMMON LAN (Local Area Network) drive. It is your office’s SHARED STORAGE SPACE accessed only when using a LAN/Novell Username and Password.
F drive – your personal and PRIVATE drive/file folder on your office’s LAN accessed ONLY when YOUR LAN/”Novell” Username and Password is being used.
5. FOLDER icon storage tool that holds documents, programs and other folders etc. You can create, name and move your own folders for organized storage. While sometimes referred to as a “file folder” the term “file” (e.g. computer file) can also be used to refer to a documents, forms, programs etc.
6. PROGRAM – software on computers that perform a particular function (e.g. Microsoft Word creates documents, Internet Explorer allows access to Internet; TAO/GUI allows access to State E-mail; Excel creates spreadsheets; ACIS allows access to the Criminal System)
7. DOCUMENT, FORMS AND SPREADSHEET files created, saved and used by programs such as MS Word (documents), FormFlow (forms), Adobe Reader (forms), MS Excel (spreadsheets).
8. EXTENSION the 3 letters that follow a “dot”/period after the name of a document/form. Extensions designate with what program a file is associated. Extension examples: MS Word = .doc ; FormFlow = .frl ; Adobe Reader = .pdf Name examples: indictment.doc ; lg100.frl ; subpoena.pdf ”.exe” means it is an executable program e.g. winword.exe is the Microsoft Word program Note: Your PC may have a setting that does not allow you to view extensions. You then must rely on the picture/icon of the program to interpret with which program the file is associated.
9. PATH the computer address of a file, folder or document etc. used to describe its location e.g. C:\Forms\AOCForms\General\lg100.frl
2. SHORTCUT ICON an icon with a BLACK ARROW on its bottom left corner. These icons are not “the folder” or “the document” but enable you to get to your destination with one double-click. If you delete a shortcut, you do not affect the original document/folder/program.
- To create a Shortcut:
1. Right click, hold and drag a CLOSED folder or document to the shortcut location (e.g. desktop)
2. Release the mouse button and Left click “Create Shortcut(s) Here” from the drop down menu.
3.WINDOWS EXPLORER displays everything on your computer in hierarchical/filing manner. Tip: In Windows 2000, when exploring folders in any way, users can click the Folders button in the Standard Toolbar to display or hide the Folders panel on the left. If you cannot see your Folders button, then click View/Toolbars/Standard. In Windows NT, to see the Folders panel, Explorer must be entered using one of the methods below.) Different Methods to access Windows Explorer: a.Left click or double click the icon that has a picture of a folder with a magnifying glass over it, OR b.Right click on the Start button or a Folder on your desktop and left click Explore.
4.DRIVES/DISKS computer storage devices for programs and information (e.g. documents etc.)
C drive - your local computer’s hard disk space (the computer you are working on at that moment) A drive – slot/device on PC in which you insert a 3 ½ inch floppy disk on which to save information
D or E drive – CD ROM disk (Most current AOC PCs have Read Only CDs ROMS. Newer PCs will have CD ROMs with read and save capabilities and no A/floppy drive.)
G drive – your office’s COMMON LAN (Local Area Network) drive. It is your office’s SHARED STORAGE SPACE accessed only when using a LAN/Novell Username and Password.
F drive – your personal and PRIVATE drive/file folder on your office’s LAN accessed ONLY when YOUR LAN/”Novell” Username and Password is being used.
5. FOLDER icon storage tool that holds documents, programs and other folders etc. You can create, name and move your own folders for organized storage. While sometimes referred to as a “file folder” the term “file” (e.g. computer file) can also be used to refer to a documents, forms, programs etc.
6. PROGRAM – software on computers that perform a particular function (e.g. Microsoft Word creates documents, Internet Explorer allows access to Internet; TAO/GUI allows access to State E-mail; Excel creates spreadsheets; ACIS allows access to the Criminal System)
7. DOCUMENT, FORMS AND SPREADSHEET files created, saved and used by programs such as MS Word (documents), FormFlow (forms), Adobe Reader (forms), MS Excel (spreadsheets).
8. EXTENSION the 3 letters that follow a “dot”/period after the name of a document/form. Extensions designate with what program a file is associated. Extension examples: MS Word = .doc ; FormFlow = .frl ; Adobe Reader = .pdf Name examples: indictment.doc ; lg100.frl ; subpoena.pdf ”.exe” means it is an executable program e.g. winword.exe is the Microsoft Word program Note: Your PC may have a setting that does not allow you to view extensions. You then must rely on the picture/icon of the program to interpret with which program the file is associated.
9. PATH the computer address of a file, folder or document etc. used to describe its location e.g. C:\Forms\AOCForms\General\lg100.frl
