❓ Help Looking for Inventory and Accounting Program in Windows!

[chaosyahwah]

Naghahanap po ako ng ganitong criteria na pwede sa WINDOWS. Baka po meron kayo naitabi jan..​

SYSTEM OVERVIEW​

System Name:

Integrated Inventory & Accounting Management System (IIAMS)

Platform:

• Windows Desktop Application
• Offline-first (with optional LAN / Cloud sync)

Target Users:

• Small to Medium Businesses (SMEs)
• Retail, Wholesale, Distribution
• Warehouses & Trading Companies

Main Goal:

To accurately track inventory, automatically compute accounting entries, and generate reliable financial reports in real time.

CORE MODULES (HIGH-LEVEL)
A. Inventory Management Module
B. Purchasing & Receiving Module
C. Sales & Invoicing Module
D. Accounting Module (GL, AP, AR)
E. Reports & Analytics
F. User Management & Security
G. System Utilities & Audit Trail
INVENTORY MANAGEMENT MODULE (DETAILED)
Item Master

• Item ID (auto-generated)
• Item Code (alphanumeric)
• Item Description
• Category / Brand
• Unit of Measure (pcs, box, kg, etc.)
• Costing Method:
  
  • FIFO
  • Weighted Average
• Reorder Level
• Active / Inactive Status

Stock Management

• Real-time stock balance
• Multi-location / warehouse support
• Stock-in / Stock-out
• Stock transfer between locations
• Batch / Lot / Expiry tracking (optional)

Inventory Control Features

• Automatic stock deduction on sales
• Automatic stock addition on receiving
• Negative stock prevention (configurable)
• Physical count & adjustment
• Variance tracking (system vs physical)

PURCHASING MODULE
Purchase Order (PO)

• Supplier selection
• Item list with quantity & cost
• VAT / Non-VAT handling
• Approval workflow
• PO status (Open / Partial / Closed)

Receiving (GRN)

• Link to PO
• Partial receiving allowed
• Automatic inventory update
• Automatic accounting entry:
  
  • Inventory DR
  • Accounts Payable CR

SALES MODULE
Sales Invoice

• Customer master
• Item selection (with available stock check)
• Pricing levels (Retail / Wholesale)
• Discount handling
• VAT / Non-VAT computation

Payments

• Cash
• Bank
• Credit / Terms
• Partial payments

Sales Returns

• Return validation
• Inventory rollback
• Accounting reversal

ACCOUNTING MODULE (VERY IMPORTANT)
Chart of Accounts

• Assets
• Liabilities
• Equity
• Income
• Expenses

Automatic Journal Entries
No manual encoding needed for:

• Purchases
• Sales
• Payments
• Inventory adjustments

General Ledger

• Auto-posting
• Period locking
• Adjustment entries
• Audit trail per transaction

REPORTS MODULE (BUSINESS-CRITICAL)
Inventory Reports

• Stock Card
• Inventory Valuation
• Slow-moving items
• Out-of-stock items
• Expiry report

Accounting Reports

• Trial Balance
• General Ledger
• Income Statement
• Balance Sheet
• Cash Flow Statement

Management Reports

• Sales summary
• Profit per item
• Profit per customer
• Monthly trend analysis

USER MANAGEMENT & SECURITY
User Roles

• Admin
• Accountant
• Inventory Clerk
• Sales Staff
• Viewer

Security Features

• Username / Password
• Role-based access
• Module-level permissions
• Login history
• Data encryption (optional)

AUDIT TRAIL & LOGS
Every action recorded:

• User
• Date & time
• Action performed
• Old value → New value

Required for accounting compliance

---

1 TECHNICAL RECOMMENDATION (WINDOWS)​

Frontend

• C# WinForms / WPF
• OR Delphi
• OR Electron + React (if modern UI)

🗄 Database

• SQLite (single PC)
• SQL Server E×ρréšš (LAN setup)
• PostgreSQL (advanced)

Architecture

• MVC / MVVM
• Repository pattern
• Transaction-safe operations

1 PERFORMANCE & RELIABILITY

• Fast search & filtering
• Indexing for large datasets
• Background processing
• Auto-backup
• Data validation rules

1 OPTIONAL ADVANCED FEATURES

(For premium version)

• Barcode scanning
• Import / Export (Excel, CSV)
• Cloud sync
• Mobile companion app
• API integration
• Multi-currency
• Multi-company support

 

[Rhiezertriezze]

ako din nghahanap ng ganito, kung merong FREE mas maganda

 

[mdwatever808]

sana may mag share. need ko rin ito.

 

[chaosyahwah]

Sana may mggandang loob,, pwede nman po kming tumulong kung ang idea ay ipagbili sa mga client or store owner sa mababang presyo na abot kaya ng bulsa para sa mga nagsisimula pa lng....
Hoping may mga naitabi kayo dito mga bossing base on the criteria we need to implement..

 

[kaisan]

Gusto ko po itong gawin. As developer hindi pa ako naka pag try mag develop ng ganito. Web application lang kaya ko.

 

[chaosyahwah]

Gusto ko po itong gawin. As developer hindi pa ako naka pag try mag develop ng ganito. Web application lang kaya ko.

Pwede nman pagtulungan, pero hindi dn ako developer at isa akong IT , excel program integration ang nagagawa ko plng plus VBA. Sana mkabuo tyo ng team dito..

 

[kaisan]

Pwede nman pagtulungan, pero hindi dn ako developer at isa akong IT , excel program integration ang nagagawa ko plng plus VBA. Sana mkabuo tyo ng team dito..

Sana po may mag join pa.